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11May
Launching New Hotspot Billing Solution (prepaid) for Hotels, Cafes, Shopping Malls, Townships & Campuses.
17Apr
Congratulations to our clients Mangalam Infotech Limited, Ahmedabad and Doshi Accounting Services Private Limited, Baroda to get ISO 27001 based on our SecuraNET Firewall Systems
Document Management System |
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Document management system are a great way for organizations to manage their documents like the corporate assets they are. Document management technology provides a way for organizations to centrally organize, control, find, share, and store documents - regardless of format. Without document management, users invariably store documents in a variety of locations, including hard drives, file servers, e-mail in-boxes, and even file cabinets. By deploying centralized document management, organizations can help their users readily find the information they need to do their jobs, ensure that they are retrieving the current or approved versions of documents, and eliminate extraneous or redundant copies of documents. |
Advanced Features |
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Profile : Governs the creation and retrieval of the documents so that users need not worry about the location or other characteristics of the document. |
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Search : User has to specify the criteria he wants to search the document on, and all the documents satisfying the criteria are listed. |
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Centralized storage of documents : Documents are uploaded on the server and can be accessed from anywhere within the organization. |
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Individual Document Security : If a user wants to specify the password for his document so that others cannot access it easily then he can do so |
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Version Control : If the versions of the same document are uploaded then they are managed automatically. Users have to specify only the type i.e. whether the document he is uploading is temporary version, intermediate or final. |
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Reports : Reports are generated so that the administrator can monitor the document history and who uploaded the documents. |
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Digital Signature : The documents can be digitally signed individually or based on the document type if the user wants. |
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Content Description : User can define the content of the document along with the type to ease document search |
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Administrative Tasks : Administrator can easily monitor the system; change the rights, etc. as needed. |
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Advantages of DMS ( Document Management System )
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